RETHINKING FILE SHARING FOR CUI PROTECTION IN GOVERNMENT CONTRACTS

Rethinking File Sharing for CUI Protection in Government Contracts

Rethinking File Sharing for CUI Protection in Government Contracts

Blog Article

In today’s remote and hybrid work environments, file sharing is more frequent—and more fraught—than ever. For businesses working with government data, traditional file-sharing practices can pose unexpected risks.



The Problem with Convenience


File sharing often prioritizes ease over compliance. But when Controlled Unclassified Information (CUI) is involved, tools like Dropbox, Google Drive, or even unconfigured SharePoint environments can fall short of necessary security and auditing requirements.


Unencrypted transfers, unsecured links, and unmonitored user access all leave data vulnerable. And if that data includes CUI, your organization may be in violation of DFARS, NIST 800-171, or ITAR—even if you had no malicious intent.



The Compliance Gap


Many organizations don’t realize that even commonly used commercial Microsoft 365 environments may lack the configurations required for defense contracts. The gap between functionality and compliance can expose critical files to unauthorized access, complicate audits, and jeopardize contract eligibility.



Building a Secure Sharing Culture


To stay compliant and competitive, contractors must build secure file-sharing practices into their culture and tech stack. This includes:





  • Implementing data loss prevention (DLP) and encryption




  • Using secure identity-based access controls




  • Logging all access and sharing activity




  • Educating users on how to recognize and prevent risky behavior




Modern Tools for a Regulated World


Platforms like Microsoft 365 GCC High are built to support secure file sharing that aligns with government expectations. With built-in protections, logging, and compliance capabilities, it helps eliminate guesswork—and risk.


For contractors needing to move from a commercial environment to a compliant one, GCC High migration services ensure the transition is precise, efficient, and tailored to protect your data.

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